Envelopes and Letter Formats

                                                                (envelope)
Your Name
14239 - 192nd Avenue, NE
Duvall, WA  98019
*
*
*
* (8-9 blank lines)
*
*
*
*

               (5 tabs across)                        INDIVIDUAL NAME
(all capitals, no periods or commas)   COMPANY NAME (if there is one)
                                                              3224 N LOMBARD STREET SUITE 200
                                                              SEATTLE WA  98001-4335


 

(BLOCK STYLE with open punctuation)

 

4239 - 192nd Avenue, NE
Duvall, WA  98019
October 4, 2005
*            
*            (3 blank lines)
*

Mr. John Russell, Manager
Northwest Bank
3224 N Lombard Street, Suite 200
Seattle, WA  98001-4335
*                                       (the * symbol means to leave a blank line)
Dear Mr. Russell
*                                     
OFFICE ASSISTANT POSITION      (subject line)
*
Thank you for the opportunity to discuss with you your needs for an office assistant and my qualifications for that position. I appreciate your thorough explanation of the objectives of your bank, and Ms. Benson was especially helpful in outlining the details of the job.
*
After visiting with you and Ms. Benson, meeting your office staff, and seeing your facilities, I am even more enthusiastic about working for your bank. I look forward to the possibility of becoming a part of your office team.
*
Sincerely
*                               
*                             (3 blank lines)
*
Ms. Margaret Garcia
Manager
*

dj (preparer's initials--do not put your initials if you are signing the letter)
*
Enclosure (if you are sending something with the letter)
*
(Postscripts--reminders or short notes to the reader--are put at the bottom)

 

   

(MODIFIED BLOCK STYLE with mixed punctuation)

                                                                   

 (tab 6 times)                                           14239 - 192nd Avenue, NE
(Return address of sender)                     Duvall, WA  98019
                                                                 February 22, 2006
*
*              (3 blank lines)
*

Mr. John Russell, Manager
Northwest Bank
3224 N Lombard Street, Suite 200
Seattle, WA  98001-4335
*
Dear Mr. Russell:      (with mixed punctuation there is a colon after the name)
*
OFFICE ASSISTANT POSITION      (subject line)
*

Thank you for the opportunity to discuss with you your needs for an office assistant and my qualifications for that position. I appreciate your thorough explanation of the objectives of your bank, and Ms. Benson was especially helpful in outlining the details of the job.
*
After visiting with you and Ms. Benson, meeting your office staff, and seeing your facilities, I am even more enthusiastic about working for you bank. I look forward to the possibility of becoming a part of your office team.
*
                                        (6 tabs in)           Sincerely, (with mixed punctuation
                                                                    *                put a comma after the
                                        (3 blank lines)    *               complementary close)

                                                                    *

                                        (6 tabs in)           Ms. Margaret Garcia
                                                                   
Manager
*
dj   (preparer's initials)
*
Enclosure    (if you are sending something with the letter)
*
(Postscripts--reminders or short notes to the reader--are put at the bottom)

 


                                                                          

 

   

(advanced BLOCK STYLE with special parts and open punctuation)

 

14239 - 192nd Avenue, NE
Duvall, WA  98019
February 17, 2006                                   
*
CERTIFIED     (mailing notation)
*

Northwest Bank
Attention:  Mr. John Russell, Manager  (attention line is below company name)
3224 N Lombard Street, Suite 200
Seattle, WA  98001-4335
*
Ladies and gentlemen  (this salutation is used when you have an attention line)
*

OFFICE ASSISTANT POSITION     (subject line)
*

Thank you for the opportunity to discuss with you your needs for an office assistant and my qualifications for that position. I appreciate your thorough explanation of the objectives of your bank, and Ms. Benson was especially helpful in outlining the details of the job.
*
After visiting with you and Ms. Benson, meeting your office staff, and seeing your facilities, I am even more enthusiastic about working for you bank. I look forward to the possibility of becoming a part of your office team.
*
Sincerely
*
*          (3 blank lines)
*

Ms. Margaret Garcia
Manager
*
dj    (preparer's initials)
*

Enclosure     (if you are sending something with the letter)

pc Mr. John Smith   (copy notation--a copy of the letter is being sent to
                               Mr. John Smith)

 

   

(advanced MODIFIED BLOCK STYLE with special parts and mixed punctuation)

 (tab 6 times)                                        14239 - 192nd Avenue, NE
(Return address of sender)                  Duvall, WA  98019
                                                              February 22, 2006                           
*
CERTIFIED    (mailing notation)
*

Northwest Bank
Attention:  Mr. John Russell, Manager  (attention line is below company name)
3224 N Lombard Street, Suite 200
Seattle, WA  98001-4335
*
Ladies and gentlemen: (this salutation is used when you have an attention line)
*

OFFICE ASSISTANT POSITION   (subject line)
*

Thank you for the opportunity to discuss with you your needs for an office assistant and my qualifications for that position. I appreciate your thorough explanation of the objectives of your bank, and Ms. Benson was especially helpful in outlining the details of the job.
*
After visiting with you and Ms. Benson, meeting your office staff, and seeing your facilities, I am even more enthusiastic about working for you bank. I look forward to the possibility of becoming a part of your office team.
*
                                           (6 tabs in)     Sincerely,
*
*
*

                                           (6 tabs in)     Ms. Margaret Garcia
                                                                
Manager
*
dj (preparer's initials)
*
Enclosure (if you are sending something with the letter)

 

   

(AMS STYLE Letter)

14239 - 192nd Avenue, NE
Duvall, WA  98019                 (return address of sender--if using letterhead your
October 4, 2000                      first line is the date)
*
CERTIFIED    (mailing notation)
*

Northwest Bank
Attention Mr. John Russell, Manager     (attention line is put below company name)
3224 N Lombard Street, Suite 200
Seattle, WA  98001-4335
*
*
OFFICE ASSISTANT POSITION     (subject line)
*
*

Thank you for the opportunity to discuss with you your needs for an office assistant and my qualifications for that position. I appreciate your thorough explanation of the objectives of your bank, and Ms. Benson was especially helpful in outlining the details of the job.
*
After visiting with you and Ms. Benson, meeting your office staff, and seeing your facilities, I am even more enthusiastic about working for you bank. I look forward to the possibility of becoming a part of your office team.
*
*
*

MS. MARGARET GARCIA
Manager
*
dj (preparer's initials)
*
Enclosure (if you are sending something with the letter)